2018 IGLP Conference FAQ

Information for Conference Participants

Please click the arrow next to each question to reveal the answer.

Who should complete a Conference Acceptance Form, and by what date?


All presenters, panelists and panel organizers must complete an Acceptance Form by April 20, 2018.  If we do not receive your Acceptance Form by this date, your place in the Conference will not be guaranteed.  If you are attending The Conference as a participant and not a presenter, panelist, or organizer, you do not need to fill out an Acceptance Form.

Who is participating in the Conference?


We expect a wide range of scholars from across the world pursuing innovative research on questions of global law and policy.

How will the Conference program be organized?


The Program will combine plenary discussions with specialized panels.  The Panels have been designed to allow participants to engage deeply with one another on specific topics and to showcase their research.  Panels will have between three (3) and six (6) panelists.  To ensure the opportunity for collective discussion and engagement with new work, we ask each panelist to limit his or her opening remarks introducing research to 10 minutes.

Each panelist will have submitted an abstract of his or her paper which will be available in advance. In the interests of a diverse and well-balanced program, we have limited each participant to one panel.

A Moderator will introduce the panel, host the discussion and manage the time. The IGLP will assign a moderator to a panel, unless the panel organizer has already identified one for the panel.

When will we find out what panel we are on?


The final program will be distributed in early-mid May.

Many of the panels have been proposed and organized by IGLP friends and alumni.  In such cases, the person who proposed the panel—the “panel organizer”—will serve as the primary contact for the panel.  Some panel organizers may participate as panelists or moderators—others may prefer simply to enjoy the discussion they have initiated!

We will make every effort to ensure that all participants are assigned to panels permitting the best opportunity for collective discussion and feedback on their research.  If you have been invited to participate by someone organizing a panel, we will make every effort to ensure that you are assigned to that panel.  We may also add participants to panels where good projects have been submitted by scholars who were not on the panel organizer’s original list.

If I proposed a panel and I find that some participants cannot come, may I invite new people?  May I change the title or description of the panel I proposed?


We will try to accommodate all such requests received in writing at iglp@law.harvard.edu prior to April 20, 2018.  Thereafter, we will not be able to change program assignments.

Where is the Conference Schedule?


The Schedule will be available in early-mid May.  The IGLP will send an email to participants once information becomes available on the Conference webpage.

Will the IGLP distribute papers at the Conference?


No. We will not be distributing papers at the Conference. If you wish to distribute your paper or any handouts at the Conference, it is your responsibility to provide the material to your panelists and/or attendees at the Conference.

I want to use PowerPoint for my presentation; can I request audio/visual for my panel?


The IGLP won’t be able to accommodate requests for media services. You are free to bring your own posters or visual aids to your presentation. 

I am not presenting a paper and am not on a panel, but still want to attend The Conference as a participant, what should I do? 


If you are not presenting a paper and are not on a panel, you are welcome to attend The Conference as a participant, Please complete our registration form.  

I am interested in serving as a moderator on a panel.  What should I do?


We are so glad you asked!  The IGLP seeks moderators to introduce panelists and ensure that they adhere to time limits.  This is an exciting opportunity to get involved in our growing program!  Registration fees are waived for HLS students serving as moderators. To apply to be a moderator, please complete our application form.

Travel & Accommodations

Will the IGLP fund my travel to the Conference?


No. All participants are responsible for funding their own travel to the Conference.  Upon request, we will provide a formal acceptance letter indicating that you have been invited to present at the Conference to support your application for funding from your home institution or other sources.

What if I need a Visa to enter the United States?


It is your responsibility to ensure that you hold a proper visa.  Obtaining a visa can be a lengthy process, so you should apply as soon as it is reasonably practical.  As an accepted participant to IGLP: The Conference, you can use either the B-1 visa or visa waiver program for your visit.  Please let us know as soon as possible if your home country will require a letter of invitation from the IGLP before they issue you a B-1 visa.  Information about Visas and the type you are eligible for can be found on the U.S. State Department website. Additional information can be found on the Harvard University International Office website.

Health Care?


It is your responsibility to ensure that you have adequate health care coverage for your stay in the United States.

Will lodging accommodations be available?


All Conference participants who will present a paper on a panel are eligible to apply for on-campus housing.  Eligible conference participants may apply for housing for the nights June 1 and/or June 2. 

On-campus accommodations will be allocated on a first come, first served basis.
  You must indicate your need for on-campus accommodations via the Acceptance Form by April 20th, 2018. If you request housing, we will follow up with further instructions. Housing rates are $75.00/night for students and $125.00/night for faculty.

Please note: on campus housing is in graduate dormitory rooms.  The rooms are furnished but are not equipped with the amenities found in a hotel (such as irons, coffee makers, hair dryers or toiletries).

For those seeking off-campus housing, you can find a list of Harvard Square accommodations here.  In the past, visitors have also had luck on Airbnb as well as on Craigslist.   Please note that due to commencement activities at Harvard and elsewhere, prices will be high and availability may be limited. Please plan accordingly.

Will there be meals available?


Meals for breakfast, lunch and breaks will be provided for all participants. We will also host an evening reception on June 2 for all participants. Please indicate on your Acceptance Form whether you have any dietary restrictions.

What is the Conference Registration Fee?


General Admission: $100.00
Faculty with Accepted Papers/Panels: $75.00
Students with Accepted Papers/Panels: $50.00

If you would like to attend the conference but are not presenting a panel or paper, you may register here.  


Other Conference Policies

Accessibility

The IGLP is committed to making all reasonable arrangements that will allow IGLP’s members to participate in Conference events. All rooms at the Conference are wheelchair accessible. Special services, equipment, or accommodations should be requested in advance of the Conference. Please submit your request when you submit your acceptance form, or by email to iglp@law.harvard.edu. Participants who require special onsite assistance during the Conference should request such assistance from personnel at registration.

Lost Registration Badge

Your registration badge must be worn at all times during the Conference. Access to the Conference facilities may not be granted to those without proper credentials.

Modification of the Conference Program

IGLP reserves the right to modify the program, which is published as an indication only.

Photography & Filming

Professional photographs, audio, and video may be captured during the Conference. By participating in the conference, participants grant IGLP and its representatives permission to photograph and/or record them at the Conference.

Cancellation

In the event the Conference cannot be held or is postponed due to events beyond the control of IGLP, IGLP shall not be liable to participants for any damages, costs, or losses incurred, such as transportation costs, accommodations costs, or financial losses.


Questions or Concerns?

E-mail us! iglp@law.harvard.edu